Practical documents used on real construction sites in Pakistan: running bills, IPCs, variation orders, measurement sheets, checklists and technical guides. Each one is a reference format you can copy, adapt to your contract and use on your project.
Every template below is a Struc-Arch reference format, not an official government form. Always check your contract and the forms required by the Engineer.
The monthly billing statement contractors submit: work done, measured quantities, applied rates, deductions and the certified amount requested.
The document that records instructed changes: description of the change, basis of rate, time impact and who approved it.
The structured submission for a delay or money claim: entitlement basis, event details, notice chronology, delay analysis and cost assessment.
The record of measured quantities on site: item description, unit, dimensions, computed quantity and the reference for the applicable rate.
A structured walk-through for the structural, concrete, brickwork and finishing stages of a building, so nothing important is missed.
The item-by-item schedule of work with units and quantities that a rate is applied to, used for tendering and re-measurement.
The daily site record that later becomes your strongest evidence in billing and delay disputes. Simple, dated, signed.
A stage-by-stage quality checklist for building a house: drawings, foundation, structure, brickwork, services, finishing and handover.
The pre-submission check for running bills and IPCs: measurements, rates, deductions, documents and arithmetic, so a bill is not cut down.
The daily routine for the site engineer: drawings, labour, materials, plant, quality, safety, records and coordination, feeding the daily report.
The formal transfer at completion: structure, finishing, services, testing, snagging list, documents, keys and warranties, signed by both parties.
The buyer's walk-through before buying: structure, cracks, dampness, roof, services, extensions, plot and paperwork, and when to call an engineer.
How road work is measured and billed in Pakistan: earthwork cross-sections, layer units, bituminous paving, interim payments and road claims.
Reference formats only work when you adapt them to your own contract.
Your contract, the BOQ and the particular conditions of contract may specify exact forms and formats. Where they do, use theirs. Where they do not, these reference formats fill the gap.
A template with empty cells is not a bill. Every quantity needs a measurement sheet behind it, every rate a basis, every deduction a contract reference. That detail is what survives an audit.
The document itself is only half the record. Keep the measurement sheets, photographs, site instructions and correspondence that support every number you claim.
Related: contractor billing & IPC preparation, BOQ & cost estimation, claims & EOT documentation and the engineering knowledge base.
Struc-Arch prepares running bills, IPCs, measurement sheets, variations and claims files for contractors across Pakistan. You run the site, we keep the paperwork that gets you paid.
